Presenter Instructions

The instructions for paper presenters, posters, and discussants are below.

Important update to paper/poster presenters: I am adding the URLs that you submit as comments to the program (see next note), but I am not testing them out. You must test your URL in the program yourself to ensure they work. To test them, please open the program in a private browsing window (so you are not signed into any services or accounts) and then see if the URL works. It seems that many of the OSF submissions must wait for a moderator to approve the preprint so if that is your situation wait to test it until that happens.

Important note about submitting the URL for your paper/poster: To submit your URL for the program, please add it as a comment in the appropriate cell. Please do not request that we share the Google sheet with you -- we cannot give this many people editing access. The instructions below are clear about this. Thanks.

Important note about email addresses: Below we ask you to contact your discussant via email once you submit your paper or poster. However, we are not sharing people's email addresses. To email your discussant, please use the alphabetical listing in the program, and note their name and institution, and do a Google search to find their email address. If you find there is more than one person with the same name at that institution, please email polmeth2024@gmail.com and I can send you the correct email address directly.

Information for paper presenters

Submit your paper. Be certain to submit your paper by 11:59 pm (your time) on July 8th. To submit your paper, please follow this two-step process. First, upload your paper to a preprint server such as https://osf.io/preprints or https://arxiv.org/ . Second, add the URL link to your preprint paper as a comment in column D of your row of the panel listing, which is a Google sheet you can access on the meeting website. (The sheet is set so users can add a comment.) At the same time, email your discussant the URL or PDF directly.

NOTE: I am only giving you commenting access to the Google sheet; I cannot give this large of a group editing access. I will paste the URL from your comment to the program itself.

NOTE: Please upload your paper to a preprint server to generate the URL, not to your website or Github. We need to have a permanent record of the papers presented at the meeting so that others can access your paper in the future. It is fine for you to update your preprint before or after the meeting since Polmeth is not a proceedings, but the latest version of your paper must remain accessible via the website and program.

Submit your slides. To submit your slides please add the URL link to your slides as a comment in column E of your row of the panel listing Google sheet. You can post the slides anywhere you like -- they do not need to be in a permanent location. You will click on the link at the time of your talk to load your slides, so be certain you test your link before you arrive at the panel room.

NOTE: Presentations are typically about 20 minutes. Please be certain to leave time for the discussant and for audience questions. The exception is for the three-paper "lightning talks" in which presentations can only be 12-15 minutes (12 is better).

NOTE: Your slides must be either PDF format or Google Slides. The computers in the panel rooms will not have Microsoft Powerpoint. If you create your slide in Powerpoint or some non-standard software, be certain to convert it to a PDF.

Information for Panel Discussants

Discussion comments at Polmeth typically last about 20 minutes and are a highlight of the conference. To make high-quality discussions possible, we have asked presenters to send you their papers by July 8th. Please feel free to contact us if you have not received a paper or heard from your assigned panelist(s) after this deadline. Typically (but not always) discussants make slides. If you prepare slides, please add the URL link to your slides as a comment in column F of your row of the panel listing, which is a Google sheet you can access on the meeting website. (The sheet is set so users can add a comment.)

Information for Poster Presenters

Submit your paper. It is best practice for your poster to have an underlying paper, but I have received feedback that not everyone doing a poster plans to have a paper available. If you do have a paper for your poster, please submit it by 11:59 pm (your time) on July 12th. To submit your paper, please follow this two-step process. First, upload your paper to a preprint server such as https://osf.io/preprints or https://arxiv.org/ . Second, add the URL link to your preprint paper as a comment in column E of your row of the poster listing, which is a Google sheet you can access on the meeting website. (The sheet is set so users can add a comment.) At the same time, email your discussant the URL or PDF directly. Your discussant is listed in column G of the program spreadsheet.

NOTE: I am only giving you commenting access to the Google sheet; I cannot give this large of a group editing access. I will paste the URL from your comment to the program itself.

NOTE: If you do not submit a paper, be certain to submit your poster instead as a URL that you paste as a comment in column F of your row in the poster listing. It would be bad practice not to have neither paper nor poster listed in the program.

Prepare your poster. The poster receptions will be held on Thursday and Friday evenings at the Barbara and Art Culver Center of the Arts, which is about a four minute walk from the Mission Inn. Approximately 70 poster boards will be placed in the Culver Center atrium. Your poster will be assigned a number in the program. Please use the corresponding poster board during your assigned session.

You can either print your poster in advance and bring it to the conference. Or alternatively, you can contact Print My Stuff, which is a print shop about 3 blocks from the Mission Inn and an easy walk to pick up your poster. The easiest way to work with Print My Stuff is to email them directly. The contact there is Tom Meader and his email address is tom@printmystuff.com.

The conference will provide surfaces for mounting posters along with tacks for affixing them. These mounting surfaces will measure 4 feet in width and 6 feet in height, with a 1.5" border on all sides. While you are free to bring posters of any size that can fit on these boards, we suggest keeping your audience’s viewing comfort in mind. Materials may not be easily readable if they are positioned too close to the top or bottom of the mounting board. We recommend positioning your posters horizontally, with the optimal dimensions being 36" (height) x 48" (width), comparable to an A0 sheet.

You should leave the Mission Inn immediately after the last panel to set up your poster on your assigned day. Appetizers and drinks will be served during the poster session. Presenters are encouraged to arrive promptly to get something to eat or drink (although you can also leave your poster temporarily if needed as well).

If this is your first time preparing a poster, you might consider searching for "preparing a scientific poster" in Google. Here are some results of that search that might be helpful:

https://www.science.org/content/article/how-prepare-scientific-poster
https://www.ncbi.nlm.nih.gov/pmc/articles/PMC1955747/
https://guides.nyu.edu/posters

Childcare at the poster sessions: We have arranged for UCR staff members to be available during the poster sessions (but not during the panel sessions) to provide childcare. If you will require childcare and have not yet contacted us about that, please email us in advance at polmeth2024@gmail.com.

Information for Poster Discussants

Being a poster discussant at Polmeth means stopping by the assigned poster during the reception and offering some feedback. No additional work is required and the goal is to make sure everyone gets some engagement. However, to make things easier for you we have asked the poster presenters to send their papers or posters in advance.

NOTE: We have assigned people who are attending but not presenting one poster for each day (Thursday and Friday). Most people who are presenting a paper are only assigned one poster, with a few exceptions -- some paper presenters got two posters in order to make the numbers work out. Thank you for doing this.

Code of Conduct

As with all SPM-sponsored activities, we aim for the conference to be free of harassment, including but not limited to harassment based on race, ethnicity, gender, religion, age, color, physical appearance, national origin, ancestry, disability, sexual orientation, gender identity, and socio-economic background. Harassment includes, among other actions, degrading verbal comments, discriminatory jokes, and language, deliberate intimidation, stalking, harassing photography or recording, inappropriate physical contact, and unwelcome sexual attention.

Anyone who experiences harassment or hostile behavior may contact the SPM's Climate Liaison Kevin Esterling (kevin.esterling@ucr.edu), or reach out to any of the UCR staff who are present at the meeting and they can text Kevin.